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Jewellery software · India

Jewellery software that bills by weight, karat and today's rate

EloERP is jewellery billing software for the shop counter: weigh the piece in grams, take off the stone weight, price the metal at today's 22K or 18K rate, add making charge, wastage and stone value, record the hallmark number — and the bill shows every step of its working. Old gold exchange, stock by weight and karat, and books that post themselves come with it.

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Billing in grams Today's rate per karat Making & wastage HUID on the line Old gold exchange Bills offline
The jewellery counter

Why jewellery shop billing software is not ordinary billing software

A shirt has a price. A gold bangle does not — it has a weight, a karat, and a rate that changed this morning. Its price is worked out at the moment of sale: net metal at today's rate, plus making, plus wastage, plus whatever stones are set in it.

Ordinary billing software makes the counter do that arithmetic on a calculator and type in the answer. The bill then shows a single number the customer cannot check, and stock is counted in pieces when what you actually hold is grams. Jewellery shop software has to do the working itself, and print it.

Step by step

What jewellery billing software has to do on every bill

Each step a jewellery counter goes through — and where EloERP does it.

01
The counter must
Price from today's rate

Gold and silver move every day. Every unpriced piece has to be billed at today's rate for its karat — not yesterday's, and not a rate someone remembers.

In EloERP

You set Today's Rate each morning for every karat you deal in — 24K, 22K, 21K, 18K and silver such as S925. Every piece without a fixed price prices from that day's rate.

02
The counter must
Bill by weight in grams

The piece goes on the scale and the gross weight is what the bill starts from.

In EloERP

The weigh screen takes the gross weight as it reads on your scale. Weigh in grams — or tola, masha and ratti if that is how your shop works; the units are a setup choice.

03
The counter must
Take off the stone weight

A customer does not pay the gold rate on stones. Less-stone weight comes off the gross to give the net metal weight.

In EloERP

Enter the less stone weight and EloERP works out the net metal weight. The stones are entered separately in carats, with a per-carat stone rate.

04
The counter must
Pick the karat

22K and 18K of the same weight are very different money. The karat chosen decides the rate.

In EloERP

Tap the karat on the weigh screen; each button shows today's rate beneath it. The karats you deal in are set once under Karat / Purity.

05
The counter must
Add making charge (majoori)

Every shop charges making differently — by weight, by piece, or as a percentage — and often differently for different items.

In EloERP

Making charge can be set per weight unit, per piece, or as a % of metal value. Polish and stone setting are charged per piece. All of it is set under Making & Polish and adjustable on the line.

06
The counter must
Add wastage

Wastage is charged as a percentage, and the customer will ask how it was arrived at.

In EloERP

Wastage is set as a %, so it is the same calculation on every bill, not whatever the counter typed that day.

07
The counter must
Record the hallmark

The hallmark (HUID) or certificate number belongs to that one piece and should be on that customer's bill.

In EloERP

Each line has a Hallmark / Certificate No. field. Record the hallmark (HUID) or certificate number on each piece and it prints on the sale invoice.

08
The counter must
Take payment the way the customer pays

Cash today, on account, or in instalments — and often split across more than one method.

In EloERP

The POS has cash sale, credit sale and instalment sale, split payment across cash, bank transfer, card and cheque, hold orders for a customer who is still deciding, and returns.

EloERP POS weigh screen with fields for gross weight, less stone weight, stone carats, karat buttons showing today's rate, a hallmark or certificate number field, and making, polish, stone setting and per-carat stone charges
From the working system: the weigh screen. This demo shop is set up in tola · masha · ratti with Rs figures; weighing in grams is a setup choice.
Worked example

A jewellery bill, worked through: one 22K necklace in grams

An example of the arithmetic EloERP does on the line. The rates and charges below are illustrative figures, not today's market rate and not our price.

22K gold necklace with stonesExample bill
The piece
Gross weight
As read on the scale
25.400 g
Less stone weight
2.00 ct of stones (1 ct = 0.2 g)
− 0.400 g
Net metal weight
25.400 − 0.400
25.000 g
Karat & rate
22K at an example rate of ₹9,000 per gram
22K
Hallmark (HUID)
Recorded on the line, prints on the invoice
e.g. AB12CD
The price
Metal value
25.000 g × ₹9,000
₹2,25,000.00
Wastage 5%
5% of 25.000 g = 1.250 g × ₹9,000
₹11,250.00
Making charge
₹500 per gram × 25.000 g
₹12,500.00
Stone value
2.00 ct × ₹15,000 per carat
₹30,000.00
Polish
Per piece
₹300.00
Line total
2,25,000 + 11,250 + 12,500 + 30,000 + 300
₹2,79,050.00
Tax
One line at the rate you set — 3% used in this example
₹8,371.50
Bill total
2,79,050.00 + 8,371.50
₹2,87,421.50
Old gold the customer brought in
Old 22K chain
10.000 g, melting loss 8% (0.800 g) → 9.200 g
9.200 g
Old gold credit
9.200 g × ₹9,000, credited to the customer's account
− ₹82,800.00
Balance to settle
2,87,421.50 − 82,800.00 — cash, card, split, credit or instalments
₹2,04,621.50
The point of the example: the counter enters the weights, the karat and the hallmark number. EloERP fills in the rate, does every multiplication above, and the sale invoice prints its working — gross, less stone, net, karat, rate, stone carats, certificate number, making, polish and stone value — so the customer can see how the total was reached.
EloERP sale invoice for an 18K diamond ring showing gross weight, less stone, net weight, karat, rate per tola, stone carats, certificate number, making, polish and per-carat stone charge on the line
From the working system: a sale invoice printing its working. Demo shop in tola with Rs figures.
Old gold

Old gold exchange in your jewellery software, with the melting loss shown

When a customer brings in old jewellery, the number they will question is the deduction. EloERP's Old Gold screen weighs each piece by karat, takes the melting loss off as a %, and shows what is left to pay for.

You then pay out, or give store credit to a named customer — a walk-in has no account to credit, so EloERP will not let you. Every intake is a numbered document that shows the deduction, so the conversation about melting loss happens once, on paper.

EloERP Take In Old Gold form with date, customer, and a piece row for karat, weight, percentage melting loss and value, above a numbered intake list
From the working system: taking in old gold. A walk-in customer is marked "no store credit".
Stock

Jewellery stock management software that counts grams, not just pieces

A jeweller's stock is grams of 22K, 18K and silver, not a count of pieces. Jewellery inventory software has to keep it that way.

Weight & Valuation reportYour stock by weight and what it is worth — the report a jeweller actually runs, not a piece count.
Purchases by weight and karatPurchase invoices carry weight, karat, rate and making on every line, created from the goods received note, against the warehouse that received them.
Old gold on recordEvery old-gold intake is a numbered document with its weight, karat and melting-loss deduction, so you can see what came in over the counter and what was paid for it.

For how to run jewellery stock day to day — counting, reconciling and valuing it — read our jewellery inventory management guide.

EloERP purchase invoice listing a 22K gold chain and an 18K diamond ring with weight, karat, rate per tola, making and polish per line, created from a goods received note for the main warehouse
From the working system: a purchase invoice with weight, karat, rate and making per line, created from a GRN. Demo shop in tola with Rs figures.
The shop floor

Jewellery retail software for a counter that cannot stop

Bills with no internet

The POS keeps billing when the connection drops and pushes every sale to the cloud when it returns. More on offline POS.

More than one branch

Run several showrooms and warehouses in one system, each with its own stock, all in one set of books.

Staff see what they should

Roles and permissions decide who can do what at the counter and in the back office, with approvals where you want a second pair of eyes.

EloERP POS terminal with cash sale, credit sale and installment sale tabs, sample jewellery products, a weighed item in the current sale, and payment by cash, bank transfer, card or cheque with hold and split payment
From the working system: the POS terminal with a weighed piece on the bill. Demo shop in tola with Rs figures.
Behind the counter

Jewellery business software that posts its own books

Jewellery management software has to cover more than the bill: what each customer owes, what you owe each supplier, repair jobs, and the accounts behind all of it.

Every sale and purchase, posted

Every sale and purchase posts to double-entry accounting as it happens. Nobody re-keys the day's bills into a separate accounts package.

Customer and supplier ledgers

Credit sales, instalments and old-gold credit sit on the customer's ledger; what you owe each supplier sits on theirs.

Repairs

Repair jobs tracked to delivery, with the Services module.

Dashboards and reports

The jewellery dashboard opens on today's rate per karat, with dashboards and reports for sales, stock and accounts alongside. HR & Payroll is an add-on, priced separately.

Need the full back office — accounting, purchasing and reporting in depth? See EloERP as jewellery ERP software.

EloERP jewellery dashboard showing today's rate per tola for 24K, 22K, 21K, 18K and S925 silver, with menus for Today's Rate, Old Gold, the Weight and Valuation report, Karat / Purity, Weight Scales and Making and Polish
From the working system: the jewellery dashboard, with today's rate per karat. Demo shop set up per tola with Rs figures.
Questions

Jewellery software questions, answered

Can I bill jewellery in grams?

Yes. The weigh screen takes gross weight and less-stone weight in grams, and today's rate is set per gram for each karat. If your shop works in tola, masha and ratti instead, that is a setup choice. Stone weight is entered in carats.

Does it print a GST invoice for India?

Tax is applied as a line on the invoice at the rate you configure. Indian GST invoices have their own format, so bring yours to the demo and we will show you how it prints from EloERP before you decide.

How are making charge and wastage calculated?

Making charge (majoori) can be charged per weight unit, per piece, or as a percentage of metal value. Wastage is set as a percentage. Polish and stone setting are charged per piece, and stones are priced per carat. EloERP adds them to the metal value on the line, and the sale invoice shows the making, polish and stone value.

Can I record the hallmark (HUID) number on each piece?

Yes. Every line has a hallmark / certificate number field, and the number prints on the sale invoice. EloERP records the number you enter; it does not connect to any hallmarking portal or verify the number.

How does old gold exchange work?

On the Old Gold screen you weigh each piece by karat and take off the melting loss as a percentage. The document shows the deduction and the value left. You then pay the customer out, or give store credit to a named customer. Walk-in customers can be paid out but cannot be given store credit, because there is no account to credit.

Will billing stop if the internet goes down?

No. The POS keeps billing without an internet connection and sends the sales to the cloud when the connection returns, so the counter does not stop.

Can I sell on credit or in instalments?

Yes. The POS has cash sale, credit sale and instalment sale, and a payment can be split across cash, bank transfer, card and cheque. Credit and instalment dues sit on the customer's ledger.

What does EloERP cost, and is there a free trial?

Pricing is on request. It is billed yearly, or monthly on request. You can try EloERP free for 15 days with no credit card.

Bill your next piece the way your counter already works

Set today's rate, weigh in grams, add making and wastage, record the HUID — and let the bill show its working. Try it free for 15 days, or see it on your own bills in a demo.

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